Administrator & Event Coordinator

BILD Central Alberta – August 2021, Red Deer, AB


Job Description


BILD a great career with us!


If you love it when no two days are the same at the office, then this is the right role for you! This opportunity is perfect for the self-starter who really owns their own work-day, showing up ready to contribute to the small but mighty team.


Reporting to the CEO, The Administrator & Event Coordinator provides support in 3 key areas:


Office Services:

  • Maintain office operations and procedures with a continuous improvement mindset

  • Maintain a friendly attitude while offering assistance and guidance to all persons entering the location or calling in

  • Administration of member enrollments and database

  • Basic bookkeeping including data entry for AR, AP with follow-up

  • Other general office duties


Executive Administration Support:

  • Act as Executive Assistant to CEO, performing related duties

  • Responsible for preparing records such as agendum notices, minutes, and resolutions for assigned Committees

  • Recording secretary for various committee meetings and prepare information for reports


Events & Communications:

  • Assist with planning and organization of Association events

  • Assist with development and implication of communications strategies

  • Post contest on websites

  • Manage day-to-day social media event profiles

  • Manage Association e-newsletters

  • Manage registrations


Skills & Attributes:

  • Focused on results, flexibility to changing demands

  • Exceptional organizational skills and attention to detail

  • Ability to create and maintain relationships with members and vendors

  • Ability to learn and adapt to new office management systems

  • Proficient with standard office operating software (i.e., Microsoft office)

Education/ Experience:

High School Diploma or administrative assistant or event planning certificate with minimum 2 year’s experience in professional office environment or equivalent combination of education and experience. Experience working or volunteering for a not-for-profit organization is preferred, but not mandatory.

Working Conditions:

  • Office setting

  • While performing the duties of this job, the employee is frequently required to sit. 

  • The employee must frequently lift and/or move up to a minimum of 10 pounds and occasionally lift and/or move up to 50 pounds. 

  • Required to set up and breakdown event displays, banners, and exhibits.

  • Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

  • Will be expected to attend evening and weekend events.

  • Valid driver’s license required 

If you feel you are a fit for the BILD-CA team, we want you to apply today via the posting! Please no calls...only emails.

We thank all those that apply, but will only contact those selected for an interview.